Sept 20/04 Report
9:38 - 11:55 am

Members: Collins (Chair); Mitchell (V Chair); Braden, Bruckler, Ferguson, Jackson, McCarthy, Merulla, DiIanni (ex-officio, in at 11:18, for in-camera item 13.1)

Press : Mann (CHML), Werner (Brabant)

Agenda :
http://www.hamilton.ca/Clerk/agendas-minutes-reports/
public-works/2004/Sept20/Agenda-Sept%2020-16.pdf

5.1 Request for Special Sewer Service Agreement - No. 1050 West 5th Street (PW04083) (Ward 8) (Tabled from the July 14, 2004 Committee of the Whole meeting.)
Report not available on line, CATCH has a hard copy.
Staff Recommendation: CARRIED

6.1 Intersection Control List :
http://www.hamilton.ca/Clerk/agendas-minutes-reports/
public-works/2004/Sept20/PW04038f.pdf
CARRIED

 6.2 Designated Traffic Lanes: Auchmar Rd at Fennell Ave.
http://www.hamilton.ca/Clerk/agendas-minutes-reports/
public-works/2004/Sept20/PW04107.pdf :

CARRIED

Public Hearings/Staff Presentations: 

7.1 Ministry of Environment presentation: 'The Enforcement Process'
No link to power point presentation posted. CATCH has hard copy.
Transcript of discussion unavailable at present.

8.1 Operations & Maintenance Division Restructuring :
No link to power point presentation posted. CATCH has hard copy.
Transcript of discussion unavailable at present.

9.1 Correspondence re Central Composting Facility Request for Proposal (RFP) from legal for Herhof Canada Technik Inc .:
http://www.hamilton.ca/Clerk/agendas-minutes-reports/
public-works/2004/Sept20/Item%209.1.pdf
Motion to Receive: CARRIED (Discussion on this Item at 13.1)

 9.2 Natural Gas Procurement to the City of Hamilton :
http://www.hamilton.ca/Clerk/agendas-minutes-reports/
public-works/2004/Sept20/PW04102.pdf

Staff Recommendation:

1. That Council endorses the outcome of Request for Proposal No. C11-122-04. The Supply of Natural Gas to the City of Hamilton resulting in a roster of three (3) qualified natural gas suppliers, having met the City's minimum requirements as stated in the RFP document:
   1. Sempra Energy Trading
   2. iWPS Energy Services
   3. Superior Energy Management
2. That Council authorizes staff to negotiate and enter into a master natural gas agreement with the following requirements: (three year term beginning Nov.1/04 etc)

CARRIED

13.1     Private and Confidential re Central Composting Facility (See Item 9.1)

Background: Herhof `s lawyers say the City changed the RFP parameters after the bids were submitted, effectively awarding the contract to Maple Reinders without full requested technical requirements being met. According to Herhof their bid was rejected despite meeting that particular requirement which meant their cost was higher.

Committee went 'In Camera' 11:08-11:50 to discuss this item. CATCH understands, from comments after the meeting, that Staff stand by their decision based on a superior bid overall, and the City will be on firm ground in this regard. Despite reported disagreement amongst Members, once back in Public Session Committee voted to take NO ACTION. This is confirmed in the report to Council (item 5) found at this link:
http://www.city.hamilton.on.ca/Clerk/agendas-minutes-reports/
Public-Works/2004/Sept20/Rep04-016.pdf Council passed the two part recommendation on Sept.29/04.

OUTSTANDING ITEMS:

There are 28 items on the outstanding business list. These originate as far back as March 2001 (1). There are 4 outstanding items from 2002, 6 from 2003 and 17 from this year. Details of these items can be viewed at the end of today's agenda:
http://www.hamilton.ca/Clerk/agendas-minutes-reports/
public-works/2004/Sept20/Agenda-Sept%2020-16.pdf

Meeting Adjourned at 11:55 am.